The Virginia Unclaimed Property form is a crucial document used by businesses to report property that has been abandoned or unclaimed by its rightful owners. This form ensures that the state can safeguard these assets until they are claimed, providing a safety net for individuals who may not be aware of their unclaimed property. Understanding how to properly fill out and submit this form can help businesses stay compliant with Virginia's unclaimed property laws and avoid potential penalties.
The Virginia Unclaimed Property form serves a crucial function in the management and reporting of unclaimed assets within the state. This form is designed for businesses and organizations that hold property presumed abandoned, ensuring that rightful owners have the opportunity to reclaim their assets. Key sections of the form require detailed information about the holder, including the name, address, and contact details of the business entity. It also requests financial data such as the Federal Employer Identification Number and annual gross income, which help establish the legitimacy of the claim. The form mandates a thorough report of various property types, ranging from cash and securities to tangible assets, necessitating careful documentation and accuracy. Additionally, it includes a certification section, where an authorized representative must affirm the truthfulness of the information provided. Failure to comply with the reporting requirements may result in penalties, underscoring the importance of diligence in this process. By submitting the Virginia Unclaimed Property form, businesses not only fulfill their legal obligations but also contribute to the broader goal of reuniting individuals with their lost or forgotten assets.
Completing the Virginia Unclaimed Property form can be a straightforward process, but there are common mistakes that individuals often make. One significant error is failing to provide accurate contact information. It is essential to ensure that the name, title, and telephone number of the contact person are correct. Inaccurate details can lead to delays in processing the claim or, worse, a lack of communication from the state regarding the status of the unclaimed property.
Another frequent mistake involves neglecting to update the address if it is incorrect. The form includes a section specifically for corrections. If the address listed at the top of the form does not match the current one, it is crucial to make those corrections. Failing to do so can result in important correspondence being sent to the wrong location, which could hinder the claim process.
Additionally, many individuals overlook the importance of including the Federal Employer Identification Number (FEIN). This number is vital for identifying the business entity associated with the claim. Omitting this information can cause confusion and may lead to the rejection of the report. Ensure that the FEIN is filled out accurately and completely to avoid unnecessary complications.
Another common oversight is not specifying the type of report being submitted. The form requires the report year and the type of report, whether it is regular, audit, or negative. This information helps the state categorize the report correctly. Without it, the report may be misfiled or delayed.
Lastly, many people fail to sign and date the certification section at the end of the form. This step is crucial, as it verifies that the information provided is true and complete. A missing signature or date can lead to the report being considered incomplete, which may result in penalties or additional delays. Always double-check that this section is properly completed before submitting the form.
COMMONWEALTH OF VIRGINIA DEPARTMENT OF THE TREASURY Division of Unclaimed Property
P O Box 2478 Richmond, VA 23218 PHONE (804) 225-2393 FAX (804) 786-4653
TOLL FREE 1-800-468-1088
For State Use Only
CHECK AMOUNT ________
CHECK # _______________
DEPOSIT DATE _________
INITIALS _______________
INTEREST PAYMENT AMOUNT $________________________
Holder Name
Holder Number
Address
City, State Zip Code
AP1 FORM FOR REPORT OF UNCLAIMED PROPERTY
1. Contact person:
2.
If the address above is incorrect, please correct here:
Name:___________________________________
_______________________________________________
Title: ________________________________________
Department: __________________________________
____________________________________________________
Telephone Number: ____________________________
3.
Please provide
FAX Number: _________________________________
e-mail address ________________________________________
ABOUT THIS BUSINESS ENTITY:
4.Federal Employer Identification Number _________________5. Standard Industry Code _________________________________
6.
State of Incorporation (or locality where business license is filed if not incorporated) ______________________________________
7.Date of Incorporation ________________________________8. Primary Business Activity ________________________________
9.Annual Gross Income $ ________________ Assets $ _________________________ # of Employees_______________________
ABOUT THIS REPORT:
10.Date(s) Due Diligence was Performed _____________________________
11.
This report is for Report Year _________ and the type of report is
REGULAR
AUDIT
NEGATIVE
OTHER ___________
12.
This report has the following media attached to report the property details:
REPORT UPLOADED TO WEBSITE
DISKETTE/CD
HARD COPY-PAPER, CONSISTING OF __________PAGES
13.
This is the first time this business entity has filed an Unclaimed Property Report:
YES
NO
14.Property types on this report include: CASH SECURITIES MUTUAL FUNDS TANGIBLE PROPERTY
IMPORTANT NOTICE: Your remittance must accompany this report and an authorized representative of your business must complete the certification that follows. Please complete the summary information on the reverse of this page, and mail your report and remittance to the address at the top of this form. Pursuant to §55-210.26:1 of the Code of Virginia, interest and penalties may be imposed for failure to report and remit as required.
I, _______________________________________________, CERTIFY THAT I HAVE CAUSED TO BE PREPARED AND HAVE EXAMINED THIS
REPORT AS TO PROPERTY PRESUMED ABANDONED UNDER THE VIRGINIA UNCLAIMED PROPERTY LAW FOR THE YEAR ENDING AS STATED, THAT I AM DULY AUTHORIZED TO EXECUTE THIS VERIFICATION BY THE HOLDER AND BY LAW AND THAT I BELIEVE THAT SAID REPORT IS TRUE, CORRECT, AND COMPLETE AS OF SAID DATE, EXCEPTING FOR SUCH PROPERTY AS HAS SINCE CEASED TO BE ABANDONED. THIS REPORT TOTALS # _______PROPERTIES FOR $______________________ AND #_________________ SHARES.
SIGNATURE _____________________________________________________________
TITLE __________________________________________________________________ DATE ________________________________
CASH PROPERTY
ACCOUNT BALANCES DUE
AC01 CHECKING ACCOUNTS
AC02 SAVINGS ACCOUNTS
AC03 MATURED CD OR SAVINGS CERTIFICATE AC04 CHRISTMAS CLUB FUNDS
AC05 MONEY ON DEPOSIT TO SECURE FUND AC06 SECURITY DEPOSIT
AC07 UNIDENTIFIED DEPOSITS
AC08 SUSPENSE ACCOUNTS AC09 SHARE ACCOUNTS
AC21 MISCELLANEOUS DEPOSITS
AC99 AGGREGATE ACCOUNT BALANCES <$100
UNCASHED CHECKS
CK01 CASHIER’S CHECKS
CK02 CERTIFIED CHECKS
CK03 REGISTERED CHECKS
CK04 TREASURER’S CHECKS CK05 DRAFTS
CK06 WARRANTS CK07 MONEY ORDERS CK08 TRAVELER’S CHECKS
CK09 FOREIGN EXCHANGE CHECKS CK10 EXPENSE CHECKS
CK11 PENSION CHECKS
CK12 CREDIT CHECKS OR MEMOS CK13 VENDOR CHECKS
CK14 CHECKS WRITTEN OFF TO INCOME CK15 OTHER OUTSTANDING OFFICIAL CHECKS CK16 CD INTEREST CHECKS
CK99 AGGREGATE UNCASHED CHECKS <$100
MISCELLANEOUS CHECKS
MS01 WAGES, PAYROLL, SALARY MS02 COMMISSIONS
MS03 WORKERS’ COMPENSATION BENEFITS MS04 PAYMENT FOR GOODS & SERVICES MS05 CUSTOMER OVERPAYMENTS
MS06 UNIDENTIFIED REMITTANCES
MS07 UNREFUNDED OVERCHARGES MS08 ACCOUNTS PAYABLE
MS09 CREDIT BALANCES – A/R MS10 DISCOUNTS DUE MS11 REFUNDS DUE
MS12 UNREDEEMED GIFT CERTIFICATES MS13 UNCLAIMED LOAN COLLATERAL
MS14 PENSION & PROFIT SHARING PLANS (IRA , KEOGH) MS15 DISSOLUTION OR LIQUIDATION
MS16 MISC OUTSTANDING CHECKS
MS17 MISC INTANGIBLE PROPERTY MS18 SUSPENSE LIABILITIES MS19 OTHER CASH
MS20 Rental Property Income
MS99 AGGREGATE MISC PROPERTY <$100
COURT & LOCALITY FUNDS
CT01 ESCROW FUNDS
CT02 CONDEMNATION AWARDS
CT03 MISSING HEIRS’ FUNDS
CT04 SUSPENSE ACCOUNTS
CT05 OTHER COURT DEPOSITS
CT07 EVIDENCE MONEY
CT08 GENERAL RECEIVER ACCOUNTS CT09 COURT ORDERED REFUNDS
CT10 PERSONAL PROPERTY TAX OVERPAYMENT CT11 REAL ESTATE TAX OVERPAYMENT
CT12 COURT HELD ACCOUNTS CT13 BONDS
CT14 ESTATE ACCOUNTS CT15 LITIGATIONS CT16 RESTITUTIONS
CT99 AGGREGATE COURT DEPOSITS <$100
INSURANCE
IN01 INDIVIDUAL POLICY BENEFITS OR CLAIMS PD
IN02 GROUP POLICY BENEFITS OR CLAIMS PAID
IN03 PROCEEDS DUE BENEFICIARIES
IN04 PROCEEDS FROM MATURED POLICIES, ENDOWMENTS
IN05 PREMIUM REFUNDS
IN06 UNIDENTIFIED REMITTANCES
IN07 OTHER AMOUNTS DUE UNDER POLICY TERMS
IN08 AGENT CREDIT BALANCES
IN09 ANNUITIES
IN10 DEMUTUALIZATION CASH
IN11 DEMUTUALIZATION SECURITIES
IN99 AGGREGATE INSURANCE PROPERTY <$100
TRUST, INVESTMENT AND ESCROW
ACCOUNTS
TR01 PAYING AGENT ACCOUNTS
TR02 UNDELIVERED OR UNCASHED DIVIDENDS TR03 FUNDS HELD IN FIDUCIARY CAPACITY TR04 ESCROW ACCOUNTS
TR05 TRUST VOUCHERS
TR06 ENDOWMENT FUNDS
TR99 AGGREGATE TRUST PROPERTY <$100
UTILITIES
UT01 UTILITY DEPOSITS
UT02 MEMBERSHIP FEES UT03 REFUNDS OR REBATES
UT04 CAPITAL CREDIT DISTRIBUTIONS UT99 AGGREGATE UTILITY PROPERTY <$100
MINERAL PROCEEDS & MINERAL
INTERESTS
Mi01 NET REVENUE INTEREST MI02 ROYALTIES
MI03 OVERRIDING ROYALTIES
MI04 PRODUCTION PAYMENTS MI05 WORKING INTEREST MI06 BONUSES
MI07 DELAY RENTALS MI08 SHUT-IN ROYALTIES MI09 MINIMUM ROYALTIES
MI99 AGGREGATE MINERAL INTERESTS <$100
CASH PROPERTY SUMMARY:
TOTAL CASH REMITTED:_______________________
TOTAL # OF ITEMS: ___________________________
TANGIBLE PROPERTY
SAFE DEPOSIT BOXES & SAFEKEEPING
SD01 SAFE DEPOSIT BOX CONTENTS
SD02 OTHER SAFEKEEPING
SD03 OTHER TANGIBLE PROPERTY
TANGIBLE PROPERTY SUMMARY:
TOTAL ITEM COUNT:________________________
TOTAL # OF OWNERS: ______________________
SECURITY PROPERTY
SECURITIES
SC01 DIVIDENDS
SC02 INTEREST (BOND COUPONS) SC03 PRINCIPAL PAYMENTS SC04 EQUITY PAYMENTS
SC05 PROFITS
SC06 FUNDS PAID TO PURCHASE SHARES SC07 FUNDS FOR STOCKS AND BONDS SC08 SHARES OF STOCK (RETURNED BY POST
OFFICE)
SC09 CASH FOR FRACTIONAL SHARES
SC10 UNEXCHANGED STOCK OF SUCCESSOR CORP SC11 OTHER CERTIFICATES OF OWNERSHIP SC12 UNDERLYING SHARES OR OTHER
STANDING CERTIFICATES
SC13 FUNDS FOR LIQUIDATION/REDEMPTION OF UNSURRENDERED STOCK OR BONDS
SC14 DEBENTURES
SC15 US GOVT SECURITIES
SC16 MUTUAL FUND SHARES
SC17 WARRANTS (RIGHTS)
SC18 MATURED BOND PRINCIPAL SC19 DIVIDEND REINVESTMENT PLANS SC20 CREDIT BALANCES
SC21 LIQUIDATED MUTUAL FUND SHARES SC97 MUTUAL FUND IRA/RETIREMENT ACCTS SC99 AGGREGATE SECURITY RELATED CASH <$100
SECURITY PROPERTY SUMMARY: TOTAL SHARES REMITTED:__________________
TOTAL # OF ITEMS: _________________________
MISCELLANEOUS
ZZZZ PROPERTIES NOT IDENTIFIED ABOVE
The Virginia Unclaimed Property form shares similarities with the IRS Form 1099. Both documents serve as reporting mechanisms for financial transactions. While the Virginia form focuses on unclaimed property that a business must report to the state, the IRS Form 1099 is utilized by businesses to report various types of income other than wages. Each form requires detailed information about the entity involved, including identification numbers and the nature of the transactions, ensuring that all parties are accurately accounted for in their respective financial dealings.
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Another document akin to the Virginia Unclaimed Property form is the W-2 form, which employers use to report wages paid to employees. Like the Virginia form, the W-2 requires specific details about the entity, including identification numbers and amounts. Both forms emphasize the importance of accurate reporting to comply with legal obligations. Failure to file either form correctly can result in penalties, highlighting their shared purpose of ensuring transparency in financial matters.
The Uniform Unclaimed Property Act (UUPA) is also similar to the Virginia Unclaimed Property form. The UUPA provides a framework for states to manage unclaimed property, and the Virginia form is a direct implementation of this model. Both documents aim to protect consumers by ensuring that unclaimed assets are eventually returned to their rightful owners. The UUPA outlines the procedures for reporting and remitting unclaimed property, while the Virginia form serves as the practical tool for businesses to comply with these regulations.
Additionally, the Financial Industry Regulatory Authority (FINRA) forms, particularly those related to unclaimed funds, bear resemblance to the Virginia Unclaimed Property form. FINRA requires financial institutions to report unclaimed funds to protect investors. Similar to the Virginia form, these FINRA documents require detailed information about the assets in question and the entities involved. Both emphasize the need for accountability and transparency in financial transactions, ensuring that unclaimed funds are appropriately handled.
The state-specific claim forms for unclaimed property in other jurisdictions also mirror the Virginia Unclaimed Property form. These forms, such as those used in California or New York, share a common structure and purpose. They require businesses to report unclaimed assets, including cash and tangible property, with specific information about the owners and the nature of the assets. This similarity underscores a broader national effort to manage unclaimed property effectively across various states.
The Securities and Exchange Commission (SEC) filings, particularly Form 8-K, show another parallel. Form 8-K is used by publicly traded companies to report significant events, including unclaimed dividends. Like the Virginia Unclaimed Property form, it requires detailed disclosures about financial matters and the entities involved. Both documents aim to keep stakeholders informed and ensure compliance with regulatory standards, highlighting the importance of transparency in financial reporting.
Lastly, the Consumer Financial Protection Bureau (CFPB) complaint forms exhibit similarities to the Virginia Unclaimed Property form. These forms allow consumers to report issues related to financial products and services, including unclaimed assets. Both forms focus on consumer protection and require specific information to facilitate resolution. They serve as tools for accountability, ensuring that financial institutions address consumer concerns while adhering to legal requirements.
Once you have gathered the necessary information, filling out the Virginia Unclaimed Property form can be straightforward. This form requires detailed information about your business and the unclaimed property being reported. Ensuring accuracy is essential, as it helps in processing your claim efficiently. Below are the steps to complete the form correctly.
After completing the form, ensure that all information is accurate and that the required remittance accompanies the report. Once everything is in order, mail your report to the address provided at the top of the form. Following these steps will help facilitate a smooth submission process.
What is the purpose of the Virginia Unclaimed Property form?
The Virginia Unclaimed Property form is used to report property that has been presumed abandoned under Virginia law. This includes various types of assets such as cash, securities, and tangible property that have not been claimed by their rightful owners for a specific period. By filing this form, holders of unclaimed property can comply with state regulations and ensure that these assets are properly reported and remitted to the state treasury.
Who is required to file the Virginia Unclaimed Property form?
Any business entity or individual that holds unclaimed property is required to file this form. This includes financial institutions, corporations, and other organizations that may have unclaimed funds or assets belonging to customers or employees. It is essential for holders to perform due diligence to locate the rightful owners before filing the report.
What information is needed to complete the form?
To complete the Virginia Unclaimed Property form, the following information is typically required:
Accurate and complete information is crucial for processing the report efficiently.
What types of property can be reported using this form?
The form can be used to report various types of unclaimed property, including:
Each type of property has specific reporting requirements, and it is important to categorize them correctly on the form.
What are the consequences of failing to file the form?
Failure to file the Virginia Unclaimed Property form can result in penalties and interest charges. The state may impose these penalties for non-compliance with reporting and remittance requirements. Additionally, the holder may face legal repercussions for failing to report abandoned property as mandated by law.
How can I submit the Virginia Unclaimed Property form?
The completed form, along with any remittance, should be mailed to the address provided at the top of the form:
COMMONWEALTH OF VIRGINIA DEPARTMENT OF THE TREASURY Division of Unclaimed Property P O Box 2478 Richmond, VA 23218
It is advisable to keep a copy of the submitted form and any correspondence for your records.
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